Board Minutes Board Members Attending: Joan Kenney, Ralph Lutjen, Laura McLane, Marie Lee, Jack Lee, Susan Staples Smith, Dick Check, Jeff Bailey, Allen Gould, Allison Memoli Non Board Members Attending: GerryCarrier, Russ Seybold, Allison Moore Motion to approve the May minutes. Treasurer’s Report Club Auditor Dennis Pidherny has accepted the position of club auditor. This is a board appointed position. He will review our books and reconcile our cash. Dennis created a two-page draft position description which he will modify as he goes through the process this summer. Allen and Dennis met to discuss the audit.The work will be completed during the summer. A motion was made to accept the draft position description in principle. First: Dick Check Second: Jeff Bailey All in favor
Policy Manual Ralph suggested the club have a manual that captures our policies and procedures. The manual will provide history on how we arrived at decisions and serve as a guide for how to run the various club projects. Ralph will develop a format and then ask the members who run the various club events to complete the paperwork for their event. Events include but are not limited to the dental program, membership, scholarship awards, Kiwanis Autumn Express, World’s Largest Mini Golf Tournament, Children are Priority One August Golf Tournament, Fryeburg Fair Booth, Passport Book to Entertainment, etc. Ralph will combine all reports into one PDF that will be accessible to club members. Visiting Other Clubs Dick C mentioned that we are not very good at interacting with other clubs and should make more of an effort to do so. Friend of Kiwanis Ralph has put a Friend of Kiwanis nomination on the agenda for the next board meeting near end of July. Ralph will send out date for the meeting. He will talk with Tim George about past candidate list. Motion made to give $200 towards Operation Tribute which gives holiday gifts to children of soldiers serving overseas. First: Dick Check Second: Laura McLane 8 in favor with one opposed Motion made to give $500 to the Kennett Football Boosters. First: Dick Check Second: Allen Gould Six in favor with 3 opposed. Discussion centered on the football program being one that benefits a lot of kids but also one that should be supported by school funds. Other Business The budgeted amount of $250 will be sent to the Tamworth Nurse Association which provides medical care for children and adults without medical insurance. Gerry asked the board if we would consider helping an adult woman who has dental needs. We said we would consider it as long as the request was documented and funds were made payable to the dentist. There will be a board meeting sometime near the end of July. Ralph will inform the board. Motion to adjourn made at 8:33p.m. First: Joan Kenney Second: Laura McLane All in favor Board Minutes Board Members Attending: Joan Kenney, Ralph Lutjen, Laura McLane, Marie Lee, Jack Lee, Susan Staples Smith, Dick Check, Allison Memoli, Dick Ficke, Tim George, Roger Aubrey, Charlie Mallar A quick meeting was held in July to discuss the purchage of a laptop computer to be used the club's treasurer. This way the entire system can be passed to our club auditor for audits to be conducted. Motion to spend up to $500 on a laptop computer and MS Office. First Marie Lee Second Alison Memoli All in favor The World's Largest Mini Golf event format was discussed. Due to the difficulty of organizaing several non-profits, we have decided to return to the original format of the Black Fly Open. We will hold the event at a normal mini golf venue with the wide variety of substiute putters. There will be sponsors and teams, but the focus will be on entertaining the children of the Kiwanis family from K-Kids through Key Club. The board felt they could make just as much money and have more participants this way and retain control of the event. We would add a cookout as well. The board instructed President Ralph to write a note of thanks and appreciation to Myles Crowe for his hard work on this year's event. The question of buying tickets for Kiwanis family members to attend the Revolution scoccer team game this fall was tabled until fall. We will invite the Kennett Boosters to speak at a September meeting. This should happen before Sep 23 as we voted to man the concession booth at the high school football game that evening. Dick Check will chair this project. The idea of corporate memberships were discussed where one membership is shared by up to four people from the same business. One named person would receive voting rights. Dennis Pidherny is familiar with this at his Florida club and will be asked to give us more information on how this type of membership works. Motion to donate $500 to NH Children's Children's Trust. First Tim George Second Jack Lee All in favor This is the advocay group that works against child abuse and helps to support families. Their state and federal funding has been severely reduced. Motion to Adjourn 6:20 p.m. First Joan Kenney Second Dick Check All in favor
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