November 2 , 2011 Board Members Attending: Ralph Lutjen, Marie Lee, Jack Lee, Laura McLane, Susan Staples Smith, Joan Kenney, Tim George, Jeff Bailey, Dick Ficke, Jeff Bailey, Charlie Mallar, Greg Garrick Frank Hastings was also in attendance. Motion to approve Secretary’s Reports from OctoberFirst Joan Kenney Motion to approve Treasurer’s Report (Financial Statement) from OctoberFirst Ralph Lutjen The budget for 2011-2012 was discussed. Other camperships was added in the amount of $500. A donation of $250 was added for Camp Sunshine since this is a district project. Supply line item added for $300. The increase for Key Club is due to their convention being in Orlando this year. A motion was made to approve the 2011-2012 budget as amended. First Ralph Lutjen Second Greg Garrick All in favor We discussed moving the board meeting to the second Wendesday of the month to give the treasurer more time to prepare his report. Motion to hold board meetings the second Wednesday of the month January through September as a trial. First Charlie Mallar Second Greg Garrick All in favor Jack Lee and Allen Gould will work on a dues schedule. A motion was made to deny a gift of $1000 to the Lilliputian School for a shed on the property to house winter sports gear. It was felt the request was too far removed from direct support of a child. There is already $500 budgeted for the school this year. First Jack Lee Second Jeff Bailey 10 in favor of the motion, 1 abstain, 1 opposed We received request from the Pine Tree K-Kids to buy them a banner. Charlie will help with their charter. Motion to pay $85 for Pine Tree K-Kids Banner. First Joan Kenney Second Jack Lee 11 in favor, 1 abstained The Dental Committee reported they had approved $1500 for the White Mountain Community Health Center who they partner with. We received a request from Kennett Middle School to help pay the expenses of a bus so the music students could compete. Motion to provide $632 to KMS Music Dept. (There is $500 in budget.) First Greg Garrick Second Dick Ficke All in favor Motion to send MWV Skating Club $200 to pay for one hour of ice time. First Dick Ficke Second Marie Lee 11 in favor, 1 abstained We received a request from the middle school for funds for the Philadelphia trip. Motion to award $720 for Philadelphia Trip to pay for two students. (There is $500 in budget.) There was a request for $1000 from the Gibson Center to help with the repair of their porch entry. Motion to award $500 from unallocated funds to the Gibson Center. First Greg Garrick Second Susan Staples Smith All in favor with 1 abstention Motion to award $600 to a single parent and son to keep their heat on. Funds would go direct to utility. Jack Lee would authenticate request. First Jeff Bailey Second Marie Lee All in favor with 1 abstention. Request from Mountain Garden Club to have our old photo printers now that we have newer high speed printers from the Marquees. Motion to donate photo printer to MGC. First Jack Lee Second Susan Staples Smith All in favor. Dec 5 will replace the Dec 7 meeting so we can attend the Dinner Bell and have our $15 per dinner go to this non-profit. Board meeting downstairs after dinner. Items that were tabled to the next meeting due to the late hour. Request from Memorial Hospital Softball Helmets for Friends of Conway Recreation The Children's Foundation in Loveland, CO
Motion to adjourn at 9:10 p.m.
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