Board Minutes (these are the minutes for April even thought the meeting was held in March)

March 30, 2011

Board Members Attending: Joan Kenney, Susan Staples Smith, Tim George, Dick Ficke, Charlie Mallar, Jeff Baile, Ralph Lutjen, Allen Gould

Board Members Not Attending: Marie Lee, Jack Lee, Laura Sorachak

________________________________________________________________

Motion to approve Secretary’s Report from March

First Joan Kenney
Second Dick Ficke
All in favor

Motion to approve Treasurer’s Report

First Joan Kenney
Second Allison Memoli
All in favor

The Treasurer's report does not reflect $1000 received in Passport Book funds. The administrative budget income is very close to expenses.

Old Business

Angels and Elves has spent $2000 on clothes (coats, bootsetc,) on sale for next year. $500 has been received as income.

New Business

Ralph asked that Susan put the PDF file of the club handbook on the web so all can access it. It has been recently updated. It will be posted in the Members section.

Ralph has written a position description for a club auditor. It will be reviewed at a future board meeting.

Discussion centered on better procedures to collect dues. The club president will follow up with those who have not paid. The follow up will include an email, phone call and letter. Here is the plan regarding dues:

First announcement that dues are due: Nov 1

Due Date: Nov 30

Second reminder that dues were due: Dec 1

Email from President: Dec 30

Phone Call from President: Jan 30

Letter from President: Feb 28

Letter sent informing member they have been dropped from the rolls: Mar 30

Requests

Motion to approve $350 to send a local mwv resident to overnight camp with the Girl Scouts for a week.

First Dick Ficke

Second Charlie Mallar

Almost all in favor with 1 abstention and 1 not in favor.

Motion to approve $600 to send a student to a Leadership program. The student has already rasied $1800 of the $3000 needed. She will be asked to talk to the club about her experience.

First Charlie Mallar

Second Dick Ficke

All in favor.

Motion to approve $500 to support a young woman in the Young Professional Leadership program sponsored by the chamber.

First Charlie Mallar

Second Dick Ficke

Almost all in favor with one abstention.

Meeting adjourned at 8:45 p.m.