March 9, 2011 Board Members Attending: Laura McLane, Ralph Lutjen, Dick Ficke, Charlie Mallar, Jack Lee, Tim George. Jeff Bailey, Susan Staples Smith Board Members Not Attending: Dick Check, Marie Lee, Marie, George Fredette, Alison Memoli, Joan Kenney, Roger Aubrey, Allen Gould ________________________________________________________________ Motion to approve Secretary’s Report from January and FebruaryFirst Laura McLane Motion to accept Treasurer’s ReportFirst Jack Lee Comments: Our administrative account is down to $300. We just paid our dues to International. We need to do a follow-up on anyone who owes dues. There are over a hundred Passport books left to sell. The club needs to make a concerted effort to interest the golfers in the valley in the next two months to sell them. Dick Ficke reported that this year was the first year Angels and Elves took in less than they spend by $1000. Old Business At the last meeting there was a request made for more information about the scholarship student requesting funds for the Chamber's Leadership Program. Ralph contacted the student and read us an email of her bio and request for help. Student is already enrolled in the program. Motion made to assist with scholarship of $500 for Chamber Leadership program with the additional requirement to inform the chamber that next year, a request must be received in ADVANCE of the student enrolling in the program, the request must be in the form of a letter (not email) and the student sponsored should indicate he/she is willing to attend a meeting to talk about their experience in the program. First Jack Lee Second Laura McLane Almost all in favor with one abstention The letter sent to two members who do not attend meetings to meet minimum membership requirements and who have not paid their dues was discussed. Neither member has responded. The board will drop them from membership on April 1. President Ralph will talk with Treasurer Allen to make sure no dues have been received before final letter mailed. The final letter will inform the two members that they are welcome to reapply for membership when their schedules permit participation in club events. New Business The suggestion for a club auditor was discussed. Ralph will write a position description for a club member to review our books on a quarterly basis. Discussion was held concerning how to encourage members to get their permanent name badges. Some members who have been with us over two years still do not have permanent badges. Susan is holding 18 badges that have not yet been earned. Ralph asked for the list. Susan will send to him. One idea is to get the sponsor more involved to make sure the person they sponsored get their badge. We could also look at changing the requirements and offering more options. The purpose is to introduce new members to the many facets of the club to integrate them into the club quickly and it is not happening as fast as it should be. In past years, Susan was only holding up to five badges unearned at any given time. Requests Motion to increase budgeted amount for YMCA Camp Huckins from $712 to $760 to equal current cost of sending one camper. First Susan Staples Smith Second Tim George All in favor Request from San Diego USO denied. Request to send out email notification to club members who might want to get a table at Tin Mountain Auction made. Susan will send. Request from White Mountain Community College to support their scholarship drive denied. President Ralph will send a letter explaining we have our own scholarships. The $300 for Project Graduation will be sent per our budget. Request to support MWV Harley Club Scholarship Drive denied. President Ralph will send a letter explaining we have our own scholarships and that these can be used for vocational training as well as college. A request fro $100 for RSVP was approved. Mike Kline will be approaching the club and Key Club for a project to take place on Memorial Day weekend concerning using a positive approach to discouraging bullying. More details to follow. Motion to adjourn at 9:05 p.m. The date of the next Board Meeting is April 6 at The New England Inn.
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